{"id":4399368,"date":"2021-11-15T08:30:06","date_gmt":"2021-11-15T08:30:06","guid":{"rendered":"https:\/\/www.mistservices.co.uk\/timetabling\/?p=4399368"},"modified":"2021-12-09T17:41:49","modified_gmt":"2021-12-09T17:41:49","slug":"re-writing-a-timetable-mid-year","status":"publish","type":"post","link":"https:\/\/www.mistservices.co.uk\/timetabling\/re-writing-a-timetable-mid-year\/","title":{"rendered":"Re-writing a timetable mid-year"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; admin_label=&#8221;Blog Hero&#8221; _builder_version=&#8221;4.10.6&#8243; background_color=&#8221;#00AEEF&#8221; use_background_color_gradient=&#8221;on&#8221; background_color_gradient_start=&#8221;rgba(0,0,0,0)&#8221; background_color_gradient_end=&#8221;rgba(0,0,0,0)&#8221; background_blend=&#8221;multiply&#8221; custom_padding=&#8221;19px|0px|18px|0px||&#8221; animation_style=&#8221;slide&#8221; animation_direction=&#8221;top&#8221; animation_intensity_slide=&#8221;2%&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;3.25&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; custom_margin=&#8221;|||&#8221; custom_padding=&#8221;27px|0px|27px|0px&#8221; custom_width_px=&#8221;1280px&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;3.25&#8243; custom_padding=&#8221;|||&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_text _builder_version=&#8221;4.10.6&#8243; text_font=&#8221;||||||||&#8221; header_font=&#8221;|700|||||||&#8221; header_text_color=&#8221;#FFFFFF&#8221; header_font_size=&#8221;42px&#8221; header_line_height=&#8221;1.3em&#8221; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; text_orientation=&#8221;center&#8221; background_layout=&#8221;dark&#8221; max_width=&#8221;530px&#8221; module_alignment=&#8221;center&#8221; custom_padding=&#8221;|||&#8221; header_font_size_tablet=&#8221;&#8221; header_font_size_phone=&#8221;&#8221; header_font_size_last_edited=&#8221;on|desktop&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h1>Re-writing a timetable mid-year, is it a good idea?<\/h1>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.10.6&#8243; text_text_color=&#8221;#FFFFFF&#8221; text_font_size=&#8221;16px&#8221; text_line_height=&#8221;1.9em&#8221; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; text_orientation=&#8221;center&#8221; max_width=&#8221;540px&#8221; module_alignment=&#8221;center&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p>\u00a0Any thoughts or comments are welcome \u2013 just email <a href=\"mailto:mist@mistservices.co.uk\">mist@mistservices.co.uk<\/a><\/p>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.10.6&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;17px||14px|||&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.10.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.10.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.10.6&#8243; _module_preset=&#8221;default&#8221; text_text_color=&#8221;#000000&#8243; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p>We are going to take a slight sidestep from previous articles as we have had quite a few enquiries from new schools about re-writing their timetable, which we must say upfront isn\u2019t necessarily a good thing to do!<\/p>\n<p>You may be a school that has a functioning timetable, but you aren\u2019t completely satisfied with it and feel the solution is to re-write it!<\/p>\n<p>Firstly, there is no such thing as a perfect timetable as it all depends at what angle you are looking at it from!\u00a0 Each year at MIST Services we\u2019ll get an enquiry from a school in towards the start of term who want to re-write their timetable!\u00a0 The reasons they want to do this is typically fall into the following categories:<\/p>\n<ul>\n<li>Too much split teaching<\/li>\n<li>Bad spread\/balance of lessons (or multiple periods on the same day)<\/li>\n<\/ul>\n<p>The enquiry comes along the lines of can MIST Services help in correcting these things.\u00a0 As with a lot of things the answer isn\u2019t straight forward.\u00a0 Of course, we can look and analyse your timetable to see where the \u2018problems\u2019 are but is there anything that can be done about it is a really challenging question to answer.\u00a0 The simple answer is it depends on how much disruption you are allowed to make and even then; the solution might not be perfect.<\/p>\n<p>Let\u2019s take the two typical reasons:<\/p>\n<p><strong>Too much split teaching<\/strong> \u2013 firstly there are very schools who don\u2019t have some level of split teaching (shared teaching).\u00a0 It\u2019s important to understand the why.\u00a0 For some schools they intentionally share groups at say A-Level, or Music at GCSE might be shared because two teachers have different skillsets that students need to be exposed to. Or an in-experienced History teacher is sharing a GCSE group with an experienced teacher so that they can have experience of teaching at that level.\u00a0 Or it may be as simple as to keep a teacher within their maximum teaching load let\u2019s say a Maths teacher can teach up to 18 periods and maths get 4 curriculum periods in each grade then that teacher can only take 4 groups unless involved in a \u2018share\u2019.\u00a0 I would class all the above as \u2018understandable and acceptable\u2019 as it is in essence by design.\u00a0 The problem typically comes when a teaching group is \u2018split\u2019 to get the timetable to work.\u00a0 Without going into the reasons (read previous articles), splitting a group usually gives more scheduling combinations and hence why it solves the problem.\u00a0 It\u2019s important to understand that the \u2018computer\u2019 hasn\u2019t split the group on your behalf so it shouldn\u2019t come as a surprise where the un-planned split groups occur.\u00a0 The question really is; was it absolutely necessary or is it as a result of the scheduling that has been completed previously?\u00a0 If it is a \u2018layering\u2019 issue and the split group isn\u2019t acceptable, then un-pick your timetable to a point where the group can schedule without splitting, even if it causes one or two compromises elsewhere in the timetable.<\/p>\n<p><strong>Spread\/balance of lessons<\/strong> \u2013 many things fall into this category but typically they are students are getting two lessons of subject x on the same day or a group has an uneven balance in a two-week timetable.\u00a0 For example, both Drama lessons in Week B.<\/p>\n<p>Let\u2019s take the two lessons on the same day situation, if you have five singles of Maths for Year 7 (on a one-week timetable) then typically the software will have a 1-per day setting\/rule which means Year 7 Maths will want to be scheduled on each day of the week.\u00a0 So unless this setting is relaxed then two lessons of Maths won\u2019t be on the same day.\u00a0 It may well be that Year 7 Maths has a teacher who doesn\u2019t work on a Friday so fitting 5 lessons into 4 days is impossible!\u00a0 These obvious situations should be highlighted before scheduling starts and you need to decide (ok chat with your head of maths) is it really important to have maths on each day, if the answer is yes then the maths teaching group gets split on a 4:1 (but read above about split teaching).\u00a0 If the subject leader says split teaching is not acceptable then they need to decide on the day where they have two lessons of maths; should it be a double period or two singles on the same day and as far away as possible to each other!\u00a0 Once again multiple lessons in the same day might be inevitable given certain constraints.\u00a0 At times the solution to a problem is to break the one-per day rule but you are in control of this.<\/p>\n<p>In respect to spread\/rhythm of lessons over a two-week (10 day) timetable is often hotly debated and certainly not looking to explain the different types of two-week timetables here (that\u2019s another article) but let\u2019s take a simple example.\u00a0 Class 8A\/Dr get two singles over the fortnight, and they are scheduled as follows:<\/p>\n<ul>\n<li>Monday Week A period 3<\/li>\n<li>Friday Week A period 2<\/li>\n<\/ul>\n<p>The teacher points out to you that all 8A\u2019s Drama is in Week A and that\u2019s un-acceptable.\u00a0 So, with a bit of time, you realise you can change the timetable so that the Drama is scheduled as follows:<\/p>\n<ul>\n<li>Monday Week A period 3<\/li>\n<li>Friday Week B period 1<\/li>\n<\/ul>\n<p>Brilliant, you\u2019ve met the criteria of one lesson in Week A and one in Week B, but which is the better rhythm?\u00a0 Lots of people would say the original.<\/p>\n<p>Before embarking on any re-write take half an hour to list out the \u2018problems\u2019 and order them in \u2018priority\u2019 order.\u00a0 With this list you can then start to understand if the problems are concentrated with specific teachers, subjects, years etc<\/p>\n<p>On the assumption the above list is warranting a re-write it is probably just that a complete re-write as if the problems are big enough problems, then a little tweak is very unlikely!\u00a0 But even re-writing a timetable mid-year doesn\u2019t guarantee a vastly better timetable, in fact for some schools it might produce a timetable with other \u2018problems\u2019.\u00a0 Some of the reasons re-writing mid-year is problematic are:<\/p>\n<p>Part-time staff are un-likely to want to change their commitments<\/p>\n<p>Lots of subjects won\u2019t want to change staffing on groups such as Key Stage 4 and 5 and they don\u2019t really want to change staffing on KS3 groups which aren\u2019t say \u2018split\u2019.<\/p>\n<p>So, in summary, before you embark on a re-write take a step back and prioritise the problems and understand if there was a reason \u2018why\u2019.\u00a0 If you feel there is too much split-teaching, then is that maybe down to how the timetable was constructed; schedule the lessons without staff and then ask subject leaders to staff later?\u00a0 If a re-write is warranted then it goes without saying please leave yourself sufficient time to actually complete the task!<\/p>\n<p>[\/et_pb_text][et_pb_divider divider_weight=&#8221;2px&#8221; _builder_version=&#8221;4.10.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_divider][et_pb_text _builder_version=&#8221;4.10.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p><strong>Any questions please just ask or more information about the services we offer please click your software solution below.<\/strong><\/p>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=&#8221;1_2,1_2&#8243; use_custom_gutter=&#8221;on&#8221; gutter_width=&#8221;1&#8243; _builder_version=&#8221;4.6.6&#8243; _module_preset=&#8221;default&#8221; collapsed=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;1_2&#8243; 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[&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":4399373,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[44,50,49,48],"tags":[46,19,47,18,45],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\r\n<title>Re-writing a timetable mid-year - MIST Services - Everything Timetabling<\/title>\r\n<meta name=\"description\" content=\"AT MIST Services with do everything timetabling. This blog is designed to open up questions regarding timetabling and you are more than welcome to suggest thoughts and topics. 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